Still have questions about getting a criminal record check after reading below?
Please call and listen to the full recording before contacting the Regina Police Service
306-777-6379
1. Criminal Record Check – Employment / Work Related
- The Criminal Record Check office is open, however, due to health and safety measures around COVID-19, online Criminal Record Checks are encouraged.
- You must have 2 pieces of valid identification (one with full date of birth). At least one piece must be photo identification.
- You must reside in the City of Regina. At least one piece of identification must show your current Regina address.
- Charge is $45 (cash, debit or credit card)
2. Criminal Record Check – Volunteer
- The Criminal Record Check office is open, however, due to health and safety measures around COVID-19, online Criminal Record Checks are encouraged.
- You must have 2 pieces of identification (one with full date of birth). At least one piece of photo identification.
- You must reside in the City of Regina.
- You may be required to have a letter from the volunteer organization.
- The cost is $10.00 (as of March 19, 2018)
3. Criminal Record Check – Employer
If you require a Criminal Record Check for an employee, please refer to 1. Criminal Record Check – Employment / work related
4. Criminal Record Check – Student
If you are receiving a credit for a class and require a Criminal Record Check, please refer to 1. Criminal Record Check – Employment / work related
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Police Information Check Process – Civil
The standard pre-employment, pre-volunteer check for the Regina Police Service is the Police Information Check.
Standard Police Information Check/Criminal Record Check – The standard police information check includes in addition to a CPIC criminal record search, a check of the local indices of the Regina Police Service. The following information, if applicable, shall be included in the letter:
- All “printable” and “non-printable” (summary) convictions with respect to the subject which are found in the local records of the agency performing the Criminal Occurrence Security Check.
Note: There is no time limit on the inclusion of convictions, other than what is stated in the Youth Criminal Justice Act for youth records, and in the Criminal Records Act for offences for which pardons have been granted and not revoked, absolute discharges, and conditional discharges.
- A statement that there are charges before the courts will be included if applicable; however, the specific charges or the number of charges are not listed or disclosed.
Charges before the courts include stays of proceedings that have occurred within one year of the application for a Criminal Occurrence Security Check and alternative measures that are still active (i.e. not completed), as well as findings of unfit to stand trial. “Charges before the courts” does not include charges that have not been formally laid. - Should someone have a Section 810 cc, or in the event of some other serious or significant condition imposed by court order that the police agency may consider to be detrimental (conditions such as “do not associate with children under…….”) but that is not subject to a charge before the courts, a finding of guilt or a conviction, a statement in the letter will read: “A name search of available records, based on the above information, indicates that we have no finding of guilt or criminal convictions.” However, the conditions of the court order will be listed.
- If someone has to be printed to confirm a criminal record in the National Repository, they will additionally receive a Certified Criminal Record from the National Repository in Ottawa.
- Apprehensions, orders, or other matters related to The Mental Health Services Act or to The Youth Drug Detoxification and Stabilization Act will not be disclosed.
In some cases, an organization may require a person obtain only a Certified Criminal Record Check or in addition, a Certified Criminal Record Check from Ottawa confirmed by prints. The standard Federal form is used to consent and print and can also be done by the Regina Police Service.
Informed Consent – An applicant must provide informed consent prior to undergoing a Police Information Check, Criminal Record Check or a Vulnerable Sector Name Check. This consent must be witnessed by an agent of the RPS in order to do a Vulnerable Sector Check …
Identification -The applicant must present in person to a trusted agent of the RPS, with two valid pieces of identification. Valid in this case means that they provide you with an acceptable means of identifying the person. One must be government issued and include name, date of birth, a photo and signature. This includes foreign government passports or valid identification from any other Canadian province. If the person does not have two pieces of government ID, one with a photo, fingerprints must be taken and submitted to Ottawa.
The applicant must also provide all applicant names including given names(s), surname, maiden name (if applicable) and any names that were changed in accordance with a legal name change (if applicable). The application must contain all addresses for the past five years.
Residency – The applicant must reside in this jurisdiction or have a permanent address in this jurisdiction. If they have not resided in this jurisdiction for the past five years a statement may be included that there may be possible records of interest owned by (name of police service/jurisdiction). It is up to the organization requiring the check to determine if the person needs to obtain a local check from that jurisdiction.
If the applicant is a resident of another country the following statement is included:
“Information regarding occurrences outside of Canada is not readily available to Canadian police agencies. If the subject of this Police Information/Criminal Record Check is a resident of a country other than Canada the information contained in this disclosure should not be considered complete unless accompanied by a disclosure report from the appropriate consular office.”
Vulnerable Sector Check – The RPS has the right to refuse to do a vulnerable sector check if they feel that the position does not meet the definition of a vulnerable sector check. If insistent, the authorization can still be sent to Ottawa however Ottawa may still refuse it. A vulnerable sector check is done at the request of the employer/organization and must be authorized by the applicant. A vulnerable sector check must include a comprehensive police information check, including a review of history that may be maintained at other police agencies in the past five years.
If CPIC shows that the scoring criteria has been met for Flagged Pardoned Sex Offender Records (VS: Y), then prints must be sent to the RCMP National Repository of Criminal Records for confirmation. Once received by the police service, the results are communicated directly to the applicant.
Definition: A Vulnerable Sector Verification is used to determine the possible existence of a criminal record and/or a sexual offence conviction for which an individual has received a pardon. In some cases, fingerprints may be required for submission to the RCMP National Repository of Criminal Records to complete the verification.
Vulnerable members of society are defined in the Criminal Records Act as persons who, because of age, a disability, or other circumstances, whether temporary or permanent are a. in a position of dependence on others or b. are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. Any individual applying to work in a paid or volunteer position where they will be in contact with a vulnerable person may be required to complete a Vulnerable Sector Verification. Some examples of positions involving members of the vulnerable sector are: teachers, social workers, day-care workers, sport coaches and volunteers.
Self Declaration – A person may self-declare their conviction history. If they have received a pardon, they do not need to declare those offences. They need not declare any offences for which they were charged as a young offender. If the RCMP National Repository record matches the declaration (taking into consideration summary charges which would not appear), it is not necessary to submit prints to the RCMP National Repository of Criminal Records.
If a CPIC check reveals possible charges that have not been declared by the applicant and the applicant has been printed by the Regina Police Service, a thumb print may be taken to confirm the identity matches. These charges may be included and it is not necessary to forward the prints to Ottawa for confirmation.
If charges appear on RCMP National Repository record that were not declared and the Regina Police Service does not have the fingerprints, prints must be sent to the National Repository for verification.
Youth Records – Youth records remaining on the record for specific purposes and periods listed in section 119(1) and (2) after the person becomes an adult will not be released unless they are granted specific access under those sections of the Youth Criminal Justice Act. Youth records may be disclosed to the Government of Canada or the government of a province or municipality for the purposes of employment or obtaining services. They may not be disclosed to other, non-government employers or organizations for which volunteer services are to be performed. The criminal record may be released to a consenting youth.
Outstanding warrants – Outstanding warrants must be dealt with before a Police Information and or Criminal Records Check letter is generated..
Results – The results of the check will be communicated to the applicant and/or the person authorized by the applicant by means of a letter authorized by the Chief of Police, or their delegate. The results indicate which searches have been undertaken, as well as the appropriate standard response and criminal history, if applicable.
The results are usually released to the consenting applicant. However, with specific written consent it may be released directly to a third-party after being verified by the applicant or by fingerprint confirmation.
Fees – Requests for Police Information Checks for employment or student work experiences/practicums are charged the approved Regina Police Service fee which is currently $45.00. If prints need to be sent to Ottawa to confirm a vulnerable sector hit or a possible record, an additional $25.00 cheque, payable to the Receiver General of Canada, is not charged, however a letter from the volunteer organization stating that they are volunteers is required or the charge applies.
It is up to the agency/individual requesting the check to determine the length of time they would consider the results to be acceptable.